by Invitation letters are letters used to request people to attend meetings, formal occasions or events. The main purpose of the invitation letter is to make a request and to take the reply from the receiver. These letters can be formal or informal. All invitation letters are sent in advance to give sufficient time to the recipient to respond or to plan ahead.
Invitation letters include the necessary information regarding the event such as the date and time of the event, venue, dress code. A brief introduction of activities or ceremony which will be the part of the event can be discussed in the letter. Your contact details can be provided in case the recipient needs to contact you. These letters can be used for inviting the guest for social events. These letters can be written in both formal an informal format.
Tips To Include
Here are a few tips which must be taken into consideration while writing an invitation letter.
- The tone of the letter must be polite and humble.
- The important details about the event must be covered in the letter.
- The name of the special guest can be mentioned in the letter.
- The letter must be specific and free from errors.
- Keep the letter short and simple.
- Avoid spelling and grammatical mistake.
- Mention the objective behind the organization of the social event.
Key Points To Be Remembered
Following things should be answered in a letter.
- Why the occasion is held?
- Where is the venue of the event?
- What is the time of the program?
- Which type of activities and ceremony will be there at the event.
- What is the dress code?
- Who are the Special guests?
- Where the invitation came from.
Sample Social Event Letter
From,
Manoj Mittal
Managing Director
Logistics India Pvt. Ltd., Noida
Date- 23 June 2019
To,
Mahesh Sharma
Secretary Of Gokul Dham Society
Sector-60, Noida
Dear Sir,
I am writing to inform you that our company is arranging a social awareness event with respect to the saving of water and trees. There will be some activities which will be performed by our employees like speeches, poetry, drama plays which will communicate the message of the need to save water and trees for the sake of our future and to what extent water and trees are important for the environment as well as for human survival.
Therefore in respect to this social awareness event, I request you and your society’s residential members to come and visit the event. Our motive is to transfer this social message to more and more people in order to increase the awareness to save our environment. The venue for the event is Gandhi Stadium, sector-60, Noida at 5 PM. We have invited MR. Jaggu Gaitonde(Chairman of the Jal Board) as chief guest.
Please circulate this information in your society and ask all society members to come and be part of the event. Your appearance will boost the confidence of our employees and our mission to save the environment will be progressed.
Thanks and Regards.
Manoj Mittal
Conclusion
Use a link above to download invitation letter template in word format. You can make changes after downloading a template.
