by Invitation Letter is a type of formal letter written for inviting person or group of person to a particular event or ceremony. The occasion can be official or personal. These letters are generally written by a host of the event. The host is responsible for making the arrangements and ending up the event properly without any problem and deviation. An invitation letter contains all the necessary information about the event. It mentions the date, time and venue of the event.
However, in every college, some special events are organized every year. In these events, some important and respected persons from their work field are reached and invited as a speaker or chief guest for the event. When writing an invitation letter to a dignified person you must watch your words and tone of the letter content. The letter must be well written without any errors in a prescribed format. You must approach the person with a humble request and delivers the message of thankfulness for considering the letter even if the reply is negative.
Quick Tips To Remember
Here are a few quick tips which must be taken into consideration while writing an invitation letter.
- Keep the letter short and simple.
- Mention the date and time of the event.
- The letter should be written with humble and respecting tone.
- Avoid spelling and grammatical mistakes.
- Mention the recipient address without any error.
- The letter should be specific and precise.
- The letter should have a requesting tone.
- Mention the reason for which the event is organized.
Sample Invitation Letter for Chief Guest
From,
Maria Joseph
Principal (St.Thomas Convent School)
Sector- 64, Delhi
Date- 1 July 2019
To,
Manoj Tyagi
Chairman ( Anand Vihar)
Government of Delhi
Sub- Invitation Letter
Respected Sir,
We are really pleased to inform you about the Annual Sports Day in our school which is organized on 10 of July 2019. The students from each class will participate in a various sports event. Our motive behind this event is, that we want to make understand our students the importance and benefits of sports and physical activities in our life.
However, I came to know that you were also very interested in sports in your college days. You used to play basketball at that time. You can brief our students and the audience in such a way that no one else can. I request you for your kind presence on 10 of July at 12 AM in our school. I am aware and understand that you may have other priority works but I request you to manage your schedule and buy some hours for us from your precious time.
It would be great pleasure and honor for our school to have you as chief guest in our Annual Sports Event. Further, I have attached all the necessary information regarding the event along with this letter. Please let your presence to have a glimpse of our school.
I hope that you will definitely make your presence. We are seeking for your kind arrival.
Thanking You.
Maria Joseph
Principal ( St. Thomas School)
Download Letter of Invitation for Chief GuestTemplate
Conclusion
Now you have an invitation letter for chief guest samples and templates to download in word and pdf format. Feel free to download any of these templates for your personal use.
