by Appointment letter is an official document executed in a recruitment process. It plays a very vital role in the official life of a company and the for the employer to be appointed as well. It is always written in a formal or in a business letter format. This letter is also worked as evidence between an employer and the company.
Appointment letter is generated in a condition when a candidate is being selected by any of an organization for the particular designation and being recruited by the company therefore for the further job process they need an appointment letter to the candidate from the company to join the company on various conditions written on it. Such letters are also known as job offer letters and Joining letter as well.
Uses of an appointment letter:
- Appointment letter is used by the candidate when he is about to join the deserving position in a company.
- This official document is also used like evidence that the company appoints an employee on this date and on this salary, therefore, the company cannot step back from any of the exposure they are promised you to pay at the time of joining.
- This letter is also benefitted for the company also as the candidate not to dare to step back from any of the terms and conditions assigned to him /her at the time of joining.
- As an appointment letter carries information about the designation of an employee appointed, information about the salary, the office timing, monthly/yearly leave offered, the work process, the management information and about the rules and regulations.
Points to be remembered while writing an appointment letter:
- It is always written in an official format.
- It is always to the point and straightforward.
- It is always written in a very delicate and positive tone.
- It is always written by the company administration only.
- It is also important to write an error-free letter, therefore, the candidate cannot face any of the misunderstandings while joining.
- It is also important to congratulate the candidate for the post offered to him/her to enshrine a positive attitude of the company on him/her.
- You can also mention some of the provision provided in your company.
- Mention the salary amount offered precisely.
- Not to forget to write an appropriate date and time of joining in a letter.
- Precisely mention the job responsibilities you are expecting from the candidate while assigning the designation.
- Always generate two copies of this letter one is original that should be sent to the candidate and another is the duplicate one that should be kept in the company records.
- Mention the correct address and contact details of an employee.
By keeping the above points in mind, now we have framed an appointment letter just to give an example below:
A SAMPLE OF APPOINTMENT LETTER
[Date]
[Your Name]
[Your Job Title]
[Your Company]
[Your Address]
Subject: Appointment Letter
Date:………………………..
Dear [Applicant Name],
I am very glad to inform you that you have been selected in our company for the role of merchant manager. This is an official offer letter to ensure your employment with [Company Name] starting on [_________] with the monthly amount of ………. We are expecting a very nice performance of yours with fulfilling all the job responsibilities. The office timing is started from ………..am to ………..pm expecting you to obey the timing as well.
Your employment is subject to the terms and conditions detailed in the contract document supplied individually with this letter.
Please sign and return this letter ………………………..
Thanking you
Congratulations and welcome to [Company Name].
Sincerely,
Conclusion
Take reference from this sample letter to make your own appointment letter or simply make changes in it to save your time and efforts in creating a letter from scratch.
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