by Before jumping to how to write process, let’s understand what is an employment verification letter is? As the name suggests, this letter act as proof of employment which can be used for a number of purposes and transactions.
Now the question is where do you actually require proof of employment. Well, there are multiple purposes where you need to provide this letter. Maybe you are applying for a credit card or maybe you are looking to rent a house etc.
This letter is written by the employer. This acts as a proof of employment. This document or letter is demanded to verify whether a person is stating the truth about his recruitment or not.
Who to ask for Employment Verification Letter?
Your current and former employer holds the right of making an employment verification letter. If you need this letter for any purpose then reach out to the employer and ask him/ her to write one.
It’s important to ask for the letter in a formal and professional way only. You could reach out to the HR department for the same.
Tips for Writing Letter of Employment Verification
Did an employee reach you for writing an employment verification letter? If yes, then here are few tips which must be taken into consideration while writing. Here is what to include.
- It’s recommended to use business letter format only. You may begin by writing your contact information at the top, mention the date, add the contact information of the recipient’s.
- One important tip – Keep it short and to the point only. No need to write a lengthy one. Keep your letter concise, make sure to use words which are easy to understand.
- A basic letter includes details such as the name of the candidate, his/ her position in the company, the day of recruitment, etc. Sometimes additional information is required, so make sure to ask an employee if more information is required or not. If yes, then you could add the person’s salary and how often they are paid, how much time he/ she works, etc.
- In the end, make sure to provide your contact information such as phone number or email address.
- Make sure to read it once before sending. Correct mistakes, if you find any.
These are few things which should be taken into consideration while writing.
Don’t have time to write from scratch? No worries, we got your back. Check out the samples and examples from below. Copy or download any of them, make changes to make your own letter.
Sample 1:
Employer Name
Designation
Name of the Company
Address
City, State Zip Code
Date
Name of Employee
Position
Name of the Company
Address
City, State Zip Code
Dear Mr./Ms. Last Name,
This letter is to verify that {name of the employee} is part of our company {name of the company} since {start date}. {employee name} is currently working in {mention department} at a position of {mention position}.
If you need any additional information regarding {name of the employee}, then feel free to contact me at {phone number} or {email address}
Sincerely,
(Handwritten Signature)
Your Name
Sample 2:
Employer Name
Designation
Name of the Company
Address
City, State Zip Code
Date
Name of Employee
Position
Name of the Company
Address
City, State Zip Code
Dear Mr./Ms. Last Name,
This letter is written to verify that Prakash Mishra was employed at Kollinwood Metals Pvt Ltd from 1st February 2019. Currently, he is working in the IT department at the position of Senior Developer.
If you require any additional information regarding Prakash Mishra, please feel free to contact me at {phone number} or {email address}
Sincerely,
(Handwritten Signature)
Your Name
Conclusion
Feel free to use any of these employment verification letter samples. Keep checking this site for more useful calendars and letters.
